Capture Kingston Terms and Conditions

Anyone who lives, works, or studies in the borough can take part

Your photograph must have been taken in 2021 or 2022

Photographs can be taken on any device and can be colour or black and white, filters and other effects may be applied

Photographs should be in JPEG/.jpg format and no larger than 3mb. Each image should be 300dpi

Up to five photographs may be submitted per entrant

All entrants must have completed the Capture Kingston entry form to enter

By submitting your entry, you confirm that your entry is your own original work, is not defamatory and does not infringe any UK laws or third-party rights, and that there are no conflicting agreements in place that restrict usage of your entry

You also confirm that you are the sole owner of the copyright in the entry

All entries from a young person under the age of 16 must include parent/guardian consent. There is a question about this on the entry form - entries that have not got permission will not be able to be included

We will assume that all submissions have the permissions of anyone featured in the photograph (this is the responsibility of the entrant)

If your photograph contains an image of a minor (person under the age of 16) or vulnerable adult, then you will be required to submit a minor release form signed by the parent or legal guardian of the minor alongside your submission

In producing the photograph, you must not put yourself or anyone else in danger, and must avoid the spread of Covid-19 (coronavirus) by abiding by any social distancing provisions in force under current UK Government guidelines, which can be found at https://www.gov.uk/coronavirus

By entering photos into the competition you are gifting your image to Kingston Heritage Service’s photographic collection held at Kingston History Centre, meaning that your photograph(s) will become part of the Borough’s Archive, ensuring that future generations understand what it was like to live, work, or study in Kingston through a global pandemic

The main purpose of taking photographic images into the collection is to be able to share them with current and future generations

Giving copyright to Kingston Heritage Service is important, as to accept images as part of the historical archive we need to be able to make them freely available

Transferring copyright also means the Heritage Service can use the images on our website, in exhibitions and for marketing purposes which saves us money and allows us to concentrate our resources on building a historical record of Kingston and looking after documents, images and objects in our care

We would be delighted if you are able to hand over full copyright to Kingston Heritage Service for reasons outlined above, we understand that this isn't always possible. When you complete the entry form you will be given two options relating to copyright and permissions

You can either agree to transfer copyright to Kingston Heritage Service

Your gift of copyright with this image will make a huge difference to how we and future generations can use and help to preserve this image going forward

Or you can highlight that you need to keep copyright but you agree for Kingston Heritage Service to use your image in future partnership projects or in an educational or marketing capacity

This includes but is not limited to an exhibition by Kingston Heritage Service, KHS and Kingston Council websites, social media channels and in the press.

In both cases the Entrant will be credited for the use of their photograph, wherever practicable.